The Schedule is the page Airstudio opens on. Every picture day, studio appointment, meeting, and travel day is a job on it, and everything else in the system hangs off those jobs: who is working, which subjects are booked, what equipment goes, what the client is told, and what gets paid. This page explains the pieces and the layout.

List View:

Lists all jobs and provides the most information and detail about your jobs on a given day:

Employee Week View:

Lists jobs in a calendar view that includes Number of Jobs booked on each day, total hours to assign, and hours assigned to each staff person under their name on the left:

Visual Staff Scheduler:

This view is designed to simplify scheduling for large organizations. It lists all jobs for a given week at the top, hover over any job and it will display the roles required for the job. Below that are available staff, hover over any staff member and it will display the roles they are assigned to.

Photographer “Cards” from the second row can be dragged onto jobs at the top. You can also click on any job at the top and assign staff.

If you drag a Photographer “card” to a job and that person does not have a role that matches, you can either add a role on the fly to that Staff Member or change the roles required in the job to match that staff person.

If you filter this to “Un-Assigned Jobs”, as you assign staff to the jobs at the top, they will go away.

The “Qualified Only” filter on the right will limit staff members displayed in the Available section to only those who match the Jobs displayed in the top row:

Visual Staff Scheduler in Action:

Recording 2026-09-23 151121.mp4

Jobs and sessions

A job is a block of time at a place with staff assigned: Lincoln High Seniors, Tuesday 8:00 to 3:00, Gym, two photographers. A session is one appointment inside a job for one subject or one organization. A job can hold hundreds of sessions or none at all. Sessions never exist on their own; they always belong to a job.