The Billing tab on a subject brings together everything money-related for that person.

Payment methods

A subject can have a card saved to their record. It is added when they book and pay online, or by staff with New Payment Method on the Profile or during a booking. The saved card is used for:

• Paying for sessions booked on the subject's behalf.
• No-show, late reschedule, cancellation, and resit fees the group's policies charge.
• Add-ons and package changes.

Subjects can add or replace their card themselves in the portal. Card details are stored by Stripe; Airstudio keeps only the last four digits and expiry.

Payments

Every charge and refund for the subject's sessions: booking payments, fees, refunds, and waived amounts, each linked to its session. Refunds issued from a session appear here with their status.

Invoices

Invoices issued to the subject directly, for studios that bill some clients by invoice rather than card.

Orders

When the organization syncs with GotPhoto or Fotomerchant, the subject's print and digital orders appear under GotPhoto Orders or Fotomerchant Orders.

Organization-billed subjects

When a Subject Group is set to Bill Organization, the subject pays nothing and no policy fees are charged to them. Their Billing tab will show no payments for those sessions; the charges are on the organization's invoices instead.

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Refunds are issued from the session, not from the Billing tab. Open the session, choose the refund or cancellation action, and the result appears here.

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