Every Subject Group has its own file storage and can collect signatures from families or organization contacts.
The Files tab contains three folders with different audiences:
| Folder | Who can see it | Typical contents |
|---|---|---|
| Subject Group Folder | Studio staff | Internal working files, exports, audit workbooks. |
| Staff Shared | Studio staff | Files shared across the team for this group. |
| Shared | Studio staff and the organization's contacts | Rosters, schedules, and proofs the school needs to see. |
Exports and the Photography Audit let you choose which of these folders receives a copy.
Three settings on the group control what organization contacts can do in the Shared folder:
Turn all three off to hide the Shared folder from contacts entirely.
The Sign Requests tab tracks documents sent for electronic signature in connection with this group, such as photo release forms or a school's service agreement. Each request shows who it was sent to, its status, and the signed document when complete.