The Schedule shows every job in your date range and teams. Filters narrow the list to what needs attention; views change how you look at it. This page covers the date range, every search filter, the four views, and the resource strip that can sit on top of any calendar.
Jobs From and Jobs Until bound everything on the page. The Today shortcut jumps both dates to the current day. Reports, the XLSX download, Confirm Assignments, and Send Employee Schedule all read the same range, so set it before running any of them. The range is remembered between visits.
Type in the search box to find jobs by name, or pick a filter. Filters combine, and every view honours them.
| Filter | Shows |
|---|---|
| My Schedule | Only jobs you are assigned to. The default for field staff. |
| Unassigned Staff | Jobs with at least one shift that has no employee yet. Your staffing to-do list. |
| Bookable | Jobs open to self-booking, or jobs that are not. |
| Missing Equipment | Jobs whose required bags or items are not fully included. Appears when your studio uses Equipment. |
| Record Types | Jobs, Work Schedules, or both. Controls whether staff availability and time off appear alongside jobs in the calendars. |
| Job Type | One or more job types. |
| Stage | One or more job stages, when your studio uses stages. |
| Event Type | Work schedule event types, such as Time Off or Available. |
| Status | Work schedule approval status: Pending, Approved, or Denied. |
Choose a record type, then type to search it: Employee, Job, Job Type, Location, Subject Group, Organization, Subject, or Employee Role. Picking an employee limits the Employee Calendar to that person's row; picking a role limits it to employees who hold that role.
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Filter combinations can be saved and recalled from the filter bar. Unassigned Staff plus Job Type: School over the next two weeks is a Monday-morning staffing report worth saving.
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Click View and choose one of four layouts. The choice is remembered per browser.
| View | Best for |
|---|---|
| List | Scanning details, sorting, and downloading. |
| Calendar | Seeing the month or week at a glance. |
| Employee Calendar | Who is working when, and moving shifts between people. |
| Job and Employee Calendar | Filling open shifts by matching available people to jobs. |
Organization contacts see List and Calendar only.
One row per job with Date, Time, Name, Job Type, Stage, Bookable, Location, Employees, Setups, Sessions, Booked, and Equipment. Sort by any column and hide columns from the column menu.
Cells are clickable: