Before Connecting: Use a Dedicated Google Account
Connect a Google account and Airstudio places every job, session, and work schedule event on the calendars of the people involved. Assign a photographer and the shift appears in their Google Calendar; move the job and the event moves; cancel it and the event is removed.
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Connect a dedicated Google account, not the owner's personal calendar. The connected calendar holds one event per person per job, so a job with a school contact and three photographers creates four events there. Airstudio manages those events and invites each person from them. See Before Connecting: Use a Dedicated Google Account.
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| Option | Events created for |
|---|---|
| Subject Sessions | Subjects and parents who book a session |
| Organization Sessions | Organization contacts attached to the job |
| Employee Jobs | Employees assigned to jobs, at their shift times |
| Work Schedules | Employees' availability and time-off events |
Each option can be switched on or off after connecting, and Default settings for new jobs decides what new jobs inherit. Send Google Calendar Email Notifications controls whether Google emails invitations as events are created.
Go to Settings → Integrations → Google Calendar, click Configure, then Sign in with Google and grant access to the dedicated account. Tick every permission box Google offers; a missing one leaves the connection unable to write events. The status turns to Connected.
Disconnect stops syncing. With Delete Calendar Events on, every upcoming event Airstudio created is removed from the calendar as well, so switching accounts does not leave duplicates behind.
The Airstudio + Google Calendar Integration automatically adds jobs and events to the calendars of anyone associated with your Jobs and Assignments. If a Google Calendar is linked to their email account, the event will appear automatically.