Attach files to a job so the photographers working it can see maps, sample images, shot lists, PDFs and anything else they need on the day.
Open the job from the schedule, then open the Files tab.
Sessions holds files belonging to the individual sessions within the job, for example Senior Sessions. Each session has its own folder underneath.
Shared is visible to the organization contacts attached to the job. Anything placed here appears in their portal, so treat it as client facing.
Tasks holds files attached to the job's tasks.
Any other folder you create is internal to your studio unless you deliberately place files in Shared.
Click New Files or New Folder to add content to the folder you are in.
Most roles, including administrators, managers and scheduling roles, can open any folder on a job.
Employees in the General Staff group are restricted. They can only open files that sit inside a Staff Shared folder, and files stored anywhere else on the record stay hidden from them.
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If a photographer in the General Staff group reports that they cannot see a file you uploaded, check which folder it is in. Moving it into the Staff Shared folder makes it visible to them.
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Staff Shared folders exist on Organizations, Subject Groups and Subjects. Use them for material that field staff need on every job for that client, and use the job's own folders for anything specific to a single booking.