Manage Equipment is the console for moving gear: checking bags and items out to staff, checking them back in, and reassigning between teams. It is built for a scanner in one hand and a laptop in front of you, but every action also works by searching and clicking.

Modes

Mode Use it to
Check In / Out Return gear, or check out gear already assigned to someone.
Assign to Employee Give equipment to a person long-term, with a due date.
Assign to Employee Shift Give equipment to a person for one job. Select the job, then the shift.
Reassign Teams Move gear to another region, checking it in and unassigning the old crew in the same step.

Checking out

  1. Choose Assign to Employee Shift and select the job and employee, or Assign to Employee for a long-term loan.
  2. Add the equipment: click QR Scan and scan each bag or item, or type in the search box. The search shows everything in inventory and warns when something is already out, under repair, retired, or on another team.
  3. Review the list. Each row shows the item's Last Assignment and Next Assignment so conflicts are visible before you commit.
  4. Turn on Send Equipment Notification to email the employee their list.
  5. Click Assign and Checkout to hand it over now, or Assign to reserve it for an equipment manager to check out later.
  6. Optionally Download the assignment tag and staple it to the bag.

Checking in

Choose Check In / Out, scan or search the returning bags and items, and click Check In. Checking in a bag checks in everything inside it. Check In / Unassign also removes the equipment from the employee and from any job shifts it was attached to.

Reading the warnings

Message Meaning
Not assigned to selected team The equipment belongs to another region. Reassign teams first if it should move.
Assigned to employee / In bag Someone else has it, or it is packed inside another bag. Check it in or move it before assigning.
Not returned A previous check-out was never checked in. Check in first so history stays accurate.
Under repair / Retired Not available. An item under repair can be checked out only if its repair status allows it.

Filtering by team

Use Select Teams for Equipment Search to limit scans and searches to the teams you are working with, so a bag from another region raises a warning instead of quietly being assigned.

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During a morning load-out, keep this page open in Assign to Employee Shift mode with the job selected, and change only the employee between crews. Scan, confirm, next person.

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Screenshots and details

Search Bar - Everything Comes Up

Bulk Assign / Unassign Teams (Video)