There are numerous advantages to creating a subject group in an organization.

1. Subjects can be in multiple groups if they have the same ID number or email which provides easy access to information from past years.
2. You can add subject groups to bookable jobs so they can book their own appointments online.
3. You can set start and end dates for groups to be photographed. If a group is attached to a job that is scheduled for after the last photo date, the group will not be able to book an appointment for that job.
4. You can create customized notifications that are tailored to that group.
5. You can utilize integration tools to link galleries for subjects in groups that will provide quick navigation to their photo galleries.

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Note: When you create a new subject group, it will automatically sync the Subject Group Notifications with the Organization under which it was created..

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How to Create a New Subject Group

1. Open an Organization and click the ‘Subject Groups’ tab
2. Click ‘New Subject Group’
3. Enter a name for the subject group

Fields that can be used as variables in your notifications.

• Select a Category for the group - School or Other
• Booking Start Date - Set a date for when you want to allow this group to start booking
• Booking End Date - Set a date to conclude booking allowances for the group
• Last Date to Pick Pose - Enter a date for your group to be able to pick a pose for the yearbook
• Final Photo Deadline - This is usually the same as the booking end date but this option can be used as a variable in notifications.
• Primary Photo Deadline - This can be used as an early deadline to help stress urgency in being photographed early. You can also use this date if you allow subjects to book appointments after the ‘Last Date to Pick Pose’.
• Notes - Enter any notes that are specific to that subject group. This can be used as a variable in your notifications.