Teams divide a studio into regions or business units, each with its own staff, jobs, clients, equipment, and optionally its own branding, email sender, and notification templates. Turn on Teams Visible in Studio Details and the Teams tab appears for anyone with team management permission.
| Setting | Meaning |
|---|---|
| Name | Shown in the team switcher and on every record |
| Timezone | Overrides the studio timezone for this team's jobs and timesheets |
| Default | The team new records fall into when none is chosen; exactly one team is default |
| Email Sender | With Use Team Notifications on, the sender this team's emails go out from |
| Branding | With Use Team Branding on, this team's logo and colors |
| Integrations | Team-specific connections where the integration supports them |
Employees (one or more teams each), organizations and their subject groups, jobs and sessions, equipment, locations, tasks, timesheets, and notifications. Staff below Administrator see only their active teams' records; a Regional Administrator has full rights inside their teams and nothing outside.
A job can be moved to another team. Airstudio previews the effect first: sessions whose subject or organization is not in the new team are cancelled under the cancellation policy, off-team staff are unassigned, and everything else is retagged and re-anchored to the new team's timezone.
A team with no active records can be archived. Reassign its employees and move or complete its jobs first.
The original walkthrough with screenshots follows.
Teams are used to separate geographical locations or business units within a company. Some clients use this for Regional Divisions like, “Atlanta”, “Orlando”, etc. Others use it for dividing Business Divisions like, “Yearbooks”, “Grad Coverage”, “Seniors” etc.
Employees can be assigned to one or more “Team”. When the log in they will see schedules, other employees, Organizations, etc. for that team. Admins generally have access to all Teams and can view all or individual Team.
Teams can also each have unique default email sender accounts, branding, etc.
A sample Team configuration:
New or Edit Team:
Team Specific Integrations:
