Click any row on the Timesheets tab, or the Timesheet tab on a job, to open a timesheet. This page describes everything on it.
A job timesheet is normally created by the employee's first clock in, so a shift nobody clocked into leaves no timesheet behind. Studios that want the shift to show up regardless can turn on Create Timesheets When Employees Are Assigned to Jobs, which creates it at assignment time instead. Recurring timesheets are always created ahead of time by their schedule.
| Field | Notes |
|---|---|
| Employee | Who the timesheet belongs to. |
| Date, Start Time, End Time | The expected working period. From the shift for job timesheets, from the schedule for recurring ones, entered for single timesheets. Reminders, lateness, and auto clock-out all measure against these. |
| Job Assignment / Role / Work Schedule | What the time is for. A job timesheet links to the shift; otherwise a role is required. |
| Team | The region, which sets the timezone used for end-of-day and reporting. |
| Hourly Pay | The rate the timesheet will pay at. Resolved automatically (below). Roles with a day rate or half-day rate show that instead. |
| Pay Override | A one-off rate for this timesheet only, replacing the resolved rate. Visible to pay-rate roles. |
| Notes | Free text from the employee or a manager. |
| Clock In/Out Notifications | Whether this timesheet sends the employee clock-in and clock-out reminders. |
| Approved | The manager's sign-off. Approved timesheets count toward pay in reports; unapproved ones show as Unpaid. |
Airstudio uses the first of these that is set:
Changing a role's rate updates future, unapproved timesheets; approved ones keep the rate they were approved at.
The list of punches with time, and location when captured. Managers can Add Clock In / Out to fill a missing punch, edit a time, or remove one. Each event has its own approval check, and events added by employees arrive unapproved. Late or early punches show the employee's Clock In Explanation.
Total hours from the punches, rounded up to the Minimum Timesheet Hours where one applies, and the resulting pay including any overtime. Accrued Pay updates as the day goes on.
Expenses on this timesheet with type, cost, notes, and approval. See Expenses & Mileage.
A map of the clock events with lines between them: the Movement view. Each pin lists the events at that location. This is the evidence behind the automatic Travel expense.