Billing | Notion

Organizations are billed when a Subject Group is set to Bill Organization, when you invoice a client for a job, or when print orders flow through GotPhoto. The organization record holds the details that make invoicing work.

Billing settings

Setting	Purpose
Stripe Customer Email	Where invoices are delivered. Set this before issuing the first invoice. It can also be edited directly on the Billing tab.
Customer ID	Your accounting system's identifier, so exports and invoices reconcile with your books.
Tax Exempt	New invoices default to no sales tax. Public schools and non-profits typically have this on. You can still override it on any single invoice.
Receive Invoice Emails (per contact)	Marks which contacts receive invoice notifications and see invoices in the portal.

The Billing tab

Open the organization and select Billing:

Payments: card payments, refunds, and fees across the organization's sessions.
Invoices: every invoice issued to the organization with its status. Create a new invoice, send it, record payment, or download the PDF from here.
GotPhoto Orders: print and digital orders when the organization syncs with GotPhoto.

Who pays for sessions

Whether families or the organization pay is decided per Subject Group with its Billing setting. An organization can have both: a school-paid underclass group and a family-paid senior group. See Billing in the Subject Groups guide.

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Invoices are created and delivered through Stripe. The organization must have a Stripe Customer Email, and your studio's Stripe account must be connected in Settings.

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