The Task | Notion

Click any task to open it in a side panel. This page describes every part of that panel.

Details

Field	What it does
Name	What the work is. Shown everywhere the task appears.
Status	Where the work stands. Your studio's statuses, one of which is the initial status for new tasks and one of which marks completion.
Priority	How urgent it is. Your studio's priorities. Changing priority can notify assignees.
Due Date	When it must be done. Drives the dashboard, the Past Due filter, and overdue notifications.
Event Date	The date the task's due date is measured from: the job date for job tasks, or a date you choose. Notification rules can fire relative to it.
Completed On / Completed By	Set automatically when the task reaches the completed status.
Notes	Instructions and context for whoever does the work.
Tags	Free-form labels for grouping and filtering.

For

The record the task belongs to: Job, Organization, Subject Group, Subject, or Equipment Item. Selecting a subject or subject group fills in its organization. The task appears on that record's Tasks tab, and the record's details are available to task notifications.

Assigned To

Employees: the people responsible. Each sees the task in My Tasks.
Employee Groups: a named group; every member is assigned, and membership changes flow through. See Assigning Tasks to Employee Groups.
Contacts (Deliver To): organization contacts who should receive the task's notifications, such as the yearbook advisor who needs the proof list.

Sub Tasks

A task can hold sub tasks, each a full task with its own assignee, status, and due date. The parent shows their progress. Use sub tasks when one deliverable has several people's pieces; use separate tasks in a collection when steps happen at different times.

Notifications

Send Notification On Update emails assignees when the task changes.
Send Notification When Overdue emails assignees when the due date passes.
Triggers lists the notification rules attached to this task. See Notification Rules.

State Transitions

Rules that change another task in the same collection when this one changes, or that change this task when another does. See State Transitions.

Time Tracking

Start and stop a timer; sessions accumulate into time spent. See Time Tracking.